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Audit is the Organisation’s history of who changed what. Every change to your people, roles, seats, access and configuration is recorded with who made it, when, through which door and, where it applies, the value before and after. Use it to answer “who changed this?” and to keep a record for your own compliance checks.
Organisation Admins only.
Audit history filtered to a sample member, showing two events.

Filter the audit history

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Open Audit

Choose Settings in the sidebar, then Audit under Organisation. The list shows the last seven days, newest first, until you ask for something else. If nothing has happened in the window, it reads “No audit events. Changes to permissions, settings and seats appear here.”

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Find an event

Use the bar above the list. Each choice narrows the list, and the Export CSV button follows it. Every choice that narrows the list below its default also appears as a chip under the bar, such as Category is Seats and products. Select a chip’s remove mark to take that choice off, or clear them all at once. Nothing applied is ever hidden.

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Read what changed

Select an event to open it in a panel on the side. It shows:
  • Done by, When, Source, Category and About. Next to About an Open button goes to the item itself.
  • Changes: a table with Field, Before and After for every field the event changed. A value that was empty reads “Not set”. An event with no field changes says “This event records no field changes.”
  • Other changes in this act: the other events that were part of the same act, such as a person being deactivated and their work handed over. Select one to read it.

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Follow everything about one item

Choose Show every change to the item at the foot of the panel. The list narrows to that item and widens to the longest window, so you see its whole history. An About chip shows what you are following, and you remove it to go back. The button is not offered for the Organisation itself, because every setting is about it.

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Export the history

1

Set the filters

Narrow to what you need: a window, a person, a category.
2

Choose Export CSV

Saphion writes a file for exactly the events your filters select, not only the ones on screen, and downloads it.
3

Open the file

It is named audit-history and has the columns When, Who, What happened, About, Event and Reference.
An export holds at most 20,000 events. If your filters select more, Saphion refuses by name and asks you to narrow them, rather than giving you part of the history as if it were all. The export is itself recorded in the history under Import and export, with the filters it followed.

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How it works

  • The history is read-only. Audit offers no way to edit or delete an entry.

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Categories

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Retention and who can read it

  • Events are kept for six years. No Organisation sets its own period. This is the longest the platform keeps any record of who did what.
  • Only Admins can read it. Anyone else who follows a link is told “Only Admins can open Audit. Ask an Admin.”
  • Each event reads as a sentence, newest first. Opening it shows the structured before and after.

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FAQ

Six years. The date choices go up to Last 12 months. Use Custom range for an earlier period.
Audit is about people, roles, seats, access, configuration and similar Organisation-level changes. Changes to the work itself appear in each item’s own activity and in Activity.
No. Only Admins can open Audit.
The file is limited to 20,000 events. Narrow by a window, a person or a category, then export again.
Yes. Saphion staff is one of the kinds of actor you can filter by.