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Saphion gives you two ways to take work out of sight, and they behave differently. Archive is the way to keep something out of the way without losing it. Delete either rests in the Bin for 30 days or removes the item at once, depending on what it is. Both live on one page. Choose Archive in the sidebar, below your Projects and Teams.

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Archive

Archived work is hidden everywhere else and kept until you restore it. There is no clock. The Archive page has a tab for each kind of work that can be archived and that you can see, with a count. The kinds include Projects, Records (such as Actions, Contacts and Companies), Boards and Fields. Each row shows where the item lived and who archived it. Select one or more and choose Restore to return them to where they were.

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What Delete does

How Delete behaves depends on the kind of item. Saphion tells you in the confirmation which it is. You confirm with a button and are not asked to type, except when an Admin deletes from the Bin early. If you might want something back, archive it instead. The confirmation reminds you that Archive keeps it. Deleting a record also deletes what depends on it. For example, deleting a Company deletes its Contacts. The confirmation counts everything that goes before you agree, and restoring brings it back together.

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The Bin

The Bin is the last tab on the Archive page. It shows everything you can see that was deleted into it, across every kind, with:
  • Deleted by and Deleted, so you can tell who removed it and when.
  • Days left before it is deleted for good.
  • Deleted with it, a count of the records that went with it.
Select an item and choose Restore. Anyone who can change an item can restore it, and restoring brings back what the delete took along. If you cannot change the item, Restore is shown greyed out with the reason. After 30 days the Bin deletes an item automatically.

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Delete forever

Only an Organisation Admin can delete from the Bin before the 30 days end. From an item’s menu choose Delete forever, or choose Empty Bin to clear everything. These are the only places Saphion asks you to type to confirm, because nothing can be recovered afterwards.

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Beacon and deletion

Beacon can archive records and delete them into the Bin for you, and it asks you to confirm every time (Full access on a Scheduled task does not skip the question). It never permanently deletes or empties the Bin: that is always a person’s act in the app. Forgetting a memory under Settings > Memory is immediate and does not go through the Bin.

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People are deactivated, not deleted

Removing a person from an Organisation deactivates them, so their name stays on their work and an Admin can reactivate them. See Members and roles.